At SSTRA, we're all about keeping your time registration "stupid simple." As you complete projects or put some on hold, your "My Active Projects" list can start to get a bit crowded. That's why we've introduced a simple way to keep things tidy: Project Archiving!
Why Archive a Project?
Instead of permanently deleting a project and losing all its associated time entries, archiving allows you to:
- Declutter Your Dashboard: Remove inactive or completed projects from your main "My Active Projects" list and the "Project/Thing" dropdown when you're registering new time. This helps you focus on what's current.
- Preserve Historical Data: All time entries logged against an archived project are kept safe. They will still appear in your Reports page (and in any future CSV exports or email reports) when the date range includes them.
- Maintain Accuracy: You won't accidentally log new time to a project that's actually finished or on indefinite hold.
- Bring it Back if Needed: Changed your mind? Is an old project suddenly active again? No problem! You can easily unarchive projects.
How to Archive a Project
It's as simple as everything else in SSTRA:
- Go to your Dashboard.
- In the "My Active Projects" card, find the project you want to archive.
- Click the Archive icon (it looks like a small archive box: ) next to the project name.
- Confirm that you want to archive it.
That's it! The project will disappear from your "My Active Projects" list and won't show up in the "Project/Thing" dropdown when you're logging new time.
What Happens to Archived Projects?
- They are hidden from your main active project lists.
- You cannot log new time to an archived project.
- All existing time entries for that project are preserved.
- Time entries from archived projects will still be included in your Reports if they fall within the selected date range. You'll see an "(Archived)" note next to the project name in the "Total Hours per Project" summary and if you drill down into details for a date that includes entries from an archived project.
Viewing and Unarchiving Projects
Need to see which projects you've archived or bring one back?
- Click on the "Archived Projects" link in the main navigation bar.
- This page lists all your archived projects, showing the project name, description, and the date it was archived.
- To make a project active again, simply click the Unarchive icon (it looks like an arrow coming out of a box: ) next to the project.
- Confirm the action, and the project will reappear in your "My Active Projects" list on the Dashboard and in the "Project/Thing" dropdown for new time entries.
Project Archiving helps you keep your SSTRA workspace clean, focused, and efficient, all while ensuring your valuable time data is never lost.
Happy (organized) time tracking!
The SSTRA Team